state track & trace system
Track & trace for dairy
Rules for marking dairy
- Using the personal account and integration of the accounting system of the economic agent
- Using electronic universal transfer documents (UTDs) where product codes are specified
- Goods code (14 numerical digits)
- An individual serial number of the goods item generated by the system operator or economic agent (13 digits)
- Expiration dates (6 characters — non-perishables, 10 — perishables)
- A verification key provided by the system operator (4 digits)
- Production of dairy in the Russian Federation
- Importing goods into Russia:
— If imported from EAEU countries, codes are applied before actual import of goods into Russia
— If imported from other countries, codes are applied before starting customs clearance
- Register a personal account
- Describe the goods in the catalogue of marked goods
- Order the marking codes and apply them to the goods
- An encrypted digital signature (EDS) that may be obtained from a certification centre accredited by the Russian Ministry of Communications and Mass Media
- A 2D bar-code scanner to read Data Matrix codes
- Any printer (standard office printer or label printer) for printing codes
- An online cash register for retail sales (you may need to update the firmware)
- Setup of document exchange using e-document flow systems
- An economic agent may integrate its accounting system with the track & trace system on its own or contact system integrators
- How will EAs (economic agents) work with Federal State Information System Mercury and Chestny Znak?
As a part of the experiment, the Ministry of Agriculture of the Russian Federation and Rosselkhoznadzor (Federal Service for Veterinary and Phytosanitary Surveillance) approved the options for integrating the manufacturer with two systems. The marking codes are associated with the ID (GUID) of the production VAD (veterinary accompanying documents), and then, when the goods move in the supply chain, the transfer of goods ownership is recorded in the GM SIS (Goods Marking State Information System) on the basis of the Unified Transfer Document. The electronic veterinary certification system Mercury controls the process of production and circulation of livestock materials and products, prevents the turnover of fake and counterfeit products, thus ensuring the biological safety of food. Marking of dairy products completes this system, increasing the level of traceability from the manufacturer to the counter.
- What systems will be integrated to participate in the experiment?
The manufacturer’s APCS (Automatic Process Control System) and the CRPT’s (Centre for Advanced Technology Development) Order Management System will be integrated to obtain marking codes and validate their application; the APCS shall be integrated with accounting systems (for generating the UTD (Universal Transfer Document)) or the EDF (electronic document flow) operator (also for generating the UTD) to record the goods movement.
- What will the process look like if a part of the SKUs is not controlled by Mercury?
If the SKU does not meet the requirements of veterinary legislation, the production and movement of such products are shown only in the GM SIS; Mercury does not have data for this SKU.
- What are the stages of the experiment? When is the experiment considered successful within a company?
The purpose of the experiment is to test the entire chain from production to the cash register.
The experiment includes the following basic steps:
1) Applying the marking code on the finished product;
2) Transferring data about the successful application to the GM SIS;
3) Introduction;
4) Movement of the goods along the product chain;
5) Withdrawal of the goods from circulation through the cash registers. - Is there a minimum number of SKUs defined for entering the pilot?
There are no requirements for the number of SKUs to participate in the experiment, but it is recommended to use several different packaging form factors, as well as one or more production lines.
- Can the information be partially removed from the package after the digital marking experiment?
After the transition period, the barcode can be removed from the package.
- When to pay for the issue of marking codes?
For the duration of the experiment, the marking codes are issued free of charge. At the end of the experiment, the funds will be debited upon delivery of the MC (marking code) application report. Participants bear the costs of risk for losses resulting from the goods write-offs/ defects, regardless of whether their goods are marked or not. This risk does not involve the service of providing marking codes by the operator. The marking code remains recognisable even when up to 50% of its area is unreadable. Damage to a larger area of the marking code may indicate damage to the product packaging, making it non-compliant with the safety technology regulations. Accordingly, the marking code application is not covered by the operator’s service and incorrect application cannot be attributed to the risks of the latter.
- What parameters does the marking code include?
The dairy product identification means includes a marking code comprising four data groups and is identified by the attributes (application identifiers, AI) specified in the GS1 DataMatrix standard.
The GS1 Data Matrix FNC1 symbol (ASCII 232) will be present at the beginning of the marking code line.
1) The first group is identified by the application identifier AI=’01′, consists of 14 digits, and contains the product code;
2) The second group is identified by the application identifier AI=’21′, consists of 13 characters (digits, lowercase and uppercase Latin letters,
as well as special symbols, contains the unique dairy packaging serial number, and ends with the separating symbol FNC1 (ASCII 29);
3) The third group is optional and, depending on the shelf life of dairy products, contains:
— For products with a shelf life exceeding 72 hours, the group is identified by the application identifier AI=’17′ and consists of 6 digits in the YYMMDD format, containing the expiration date of the product;
— For products with a shelf life under 72 hours, the group is identified by the application identifier AI=’7003′ and consists of 10 digits in the YYMMDDHHMM format, containing the expiration date and time of the product, accurate to the hour, and ends with the separating symbol FNC1 (ASCII 29);
4) The fourth group is identified by the application identifier AI=’93′, consists of 4 characters (digits, lowercase and uppercase Latin letters, and special characters) and contains the verification code. - How can the marking code change over time (under the influence of chains and other customers)?
The composition of the marking code may slightly change in the course of the experiment. At the moment, the structure of the marking code includes an optional field containing the expiration date of the product with an accuracy of up to hours in the case of perishable products (under 72 hours) and up to a day in the case of non-perishable products. Based on the results of the experiment, the structure of the code may become binding, if its applicability has been confirmed by various application methods.
- How do you plan to apply the MC to soft packaging?
Methods of applying and reading of marking codes at the production site can be determined based on the results of inspection of production sites by equipment integrators and/or representatives of the Operator. Individual packaging form factors can be submitted for laboratory testing to determine, how to apply the required quality marking code to a specific form factor, as well as to validate the quality of the application when reading.
- What changes will be made on the packaging to apply DataMatrix?
To apply the code on the label, you need an available area up to 15×15 mm. In order to apply the code on the caps of PET bottles, its surface will be prepared (for a printer: smoothing, for laser burning: spreading).
- What equipment will be installed on the line?
Printer, applicators (in case of labelling), and artificial vision. For printing in series — the artificial vision only. The detailed information about the equipment, its types of placement, and its integration into the line will be available after a survey of production sites.
- How do I specify the code in the UTD, for example, 100 pieces in a single delivery?
Both codes of consumer or group packaging and codes of aggregates (boxes, pallets) can be transferred to the UTD. The codes are transferred in the electronic UTD structure in the corresponding fields. The procedure for transferring marking codes and the structure of the document was approved by Decree No. MMV-7-15/820@ of the Russian Federal Tax Service dated 19 December 2018.
- How will retailers accept the delivery in the Chestny Znak system?
Delivery is accepted on the basis of a UTD signed by both parties containing information about the accepted marking codes or larger units. Adjustments within the acceptance process are recorded using the corrective UTD (Universal Transfer Document)/UAD (Universal Correction Document).
- How will accounting migrate from the batch/pallet/box-based to piece-based accounting?
It is allowed to issue, apply, and introduce to circulation the code of group packaging (the format is the same as the unit code; it is used to simplify the simultaneous disposal of several identical units, for example, yoghurt 4-packs). To identify a larger unit, an aggregation operation may be performed that preserves a link between the marking codes included in the group, transport, and other packaging group. The code standard is GS1. For example, aggregation allows for specifying marking codes for consumer and group packaging to be included in the codes of boxes, pallets, etc., which simplifies the acceptance procedure and storage.
- How to combine warehouse item-based accounting with storage in pallets?
The accounting can be performed on a per unit basis, where the pallet code (SSCC) contains the marking codes for consumer and/or group packaging.
Utrace is a vendor and integrator of its own cross-market and cross-platform Track & Trace solutions. Their information solutions in this field enable companies to register and track the movement of each unit of raw material or product packaging throughout the entire supply chain: from production, shipping, transportation, to sale to the end customer. These systems integrate with government bodies and transmit all the information that companies must report according to legislation.
Utrace provides serialization solutions for all product groups. Utrace's product portfolio includes solutions for managing all traceability processes in accordance with Russian legislation: from automation of marking at the level of warehouses and production sites, to interaction with MDLP, GIS MT, and the National Catalog.
● Utrace has more than 50 clients;
● 45% of the TOP-50 pharmaceutical manufacturers and the largest FMCG manufacturers trust their business to Utrace as part of the Industrial standard Digital Track & Trace services;
● 100% adherence to project deadlines and 100% client satisfaction;
● 99.9% fail-safe with consideration for scaling your business;
● The top level of automation metrics;
● Cloud service architecture and selected technologies ensure high performance, sufficient to handle operations with more than 25 billion unique units of production per year.
VEKAS doo
As a system integrator, VEKAS provides everyone with a convenient tool for traceability of the products from raw materials to the counter
Every consumer wants to be confident in the quality of the products they buy. VEKAS helps customers with:
· Product authentication
· Obtaining the necessary product information
Manufacturers are concerned about the well-being of their customers. VEKAS helps manufacturers with:
· Fight against counterfeit
· Increasing consumer trust in their brands
· Full traceability of products at all points of the logistics chain
· Simplification of the recalling products procedure
Government wishes to maintain control over tax collecting and keep the country’s inhabitants safe. VEKAS helps government with:
· Full payment of taxes
· Lowering the level of counterfeiting
Distributors’ main goal is stock level optimization. VEKAS helps distributors with:
· Speeding up the products receiving process
· Monitoring expiration dates
· Integrating manufactures into complex logistics and distribution networks
3KEYS is an IT consulting company specializing in implementing enterprise-level software solutions for labeling and traceability. 3KEYS implements projects all over the world in a wide range of industries and collaborates with all major solution and equipment vendors. The company has unrivalled expertise in the pharmaceutical market, tobacco market, food industry, clothing and footwear market, food retail and FMCG distribution.
We are a global company headquartered in Reno, Nevada, and conduct business in the United States, the United Kingdom, the EU, Latin America, India, Russia, and Japan, and is developing operations in China, the Middle East, and Australia.
rfxcel provides full-service implementation of supply chain track and trace solutions for the life sciences, food and beverage, consumer goods, and government industries.
Our signature rfxcel Traceability System is a full-stack platform that comprises solutions for vital supply chain functions such as serialization, compliance, environmental monitoring, data analytics, and raw materials and finished goods traceability.
Our most popular and sought-after product, it is fully customizable and scalable, and can meet the needs of any industry.
Sea Vision provides vision systems for inspection for automatic packaging machines in pharma market from more than 20 years. Core business of Sea Vision in Russia and CIS countries is serialization solution for Markirovka, vision inspection systems and software for OEE (Overall efficiency of the production line).
Company Sea Vision Rus was established in Moscow on 2018 and the countries covered are Russia, Ukraine, Kazakhstan, Byelorussia, Moldovia, Georgia.
The young and enthusiastic Sea Vision team is composed by 12 people all deeply skilled on vision systems and software/solutions for serialization.
The biggest department is the technical team. A group of 7 engineers is always ready to support with detailed and prompt reply all the customers in different time zones.
The sales department is also directly supported by the Italian headquarter with Russian speaking experts.
Russian office is constantly updated on the latest markets requirements and ready to provide the best solution for customers’ requests matching their budgets and expectations.
Arvato Systems offers technological solutions for marking and tracking of products along the supply chain. With its flexible solution, Arvato integrates various packaging technologies and business partners into an entire efficient supply chain.
In addition to working with numerous global corporate clients, Arvato Systems itself manages 17
national verification systems in Europe.
The area of responsibility of our serialization solution is the creation of serial numbers, the receipt of cryptocodes, the management of number pools during serialization and aggregation in production, data transfer between various technological systems.
In addition to the solution for managing serial numbers in production, we offer a complex solution Arvato CSDB Export for foreign manufacturers exporting to Russia.
Together with our Russian subsidiary and technology partner in Russia, we provide a high level of software implementation and support.
The purpose of our interaction is to ensure the high-quality work with data to comply with the serialization requirements of Russian legislation. Our complex solution supports levels L3-L4-L5
Utrace is a vendor and integrator of its own cross-market and cross-platform Track & Trace solutions. Their information solutions in this field enable companies to register and track the movement of each unit of raw material or product packaging throughout the entire supply chain: from production, shipping, transportation, to sale to the end customer. These systems integrate with government bodies and transmit all the information that companies must report according to legislation.
Utrace provides serialization solutions for all product groups. Utrace's product portfolio includes solutions for managing all traceability processes in accordance with Russian legislation: from automation of marking at the level of warehouses and production sites, to interaction with MDLP, GIS MT, and the National Catalog.
● Utrace has more than 50 clients;
● 45% of the TOP-50 pharmaceutical manufacturers and the largest FMCG manufacturers trust their business to Utrace as part of the Industrial standard Digital Track & Trace services;
● 100% adherence to project deadlines and 100% client satisfaction;
● 99.9% fail-safe with consideration for scaling your business;
● The top level of automation metrics;
● Cloud service architecture and selected technologies ensure high performance, sufficient to handle operations with more than 25 billion unique units of production per year.
3KEYS is an IT consulting company specializing in implementing enterprise-level software solutions for labeling and traceability. 3KEYS implements projects all over the world in a wide range of industries and collaborates with all major solution and equipment vendors. The company has unrivalled expertise in the pharmaceutical market, tobacco market, food industry, clothing and footwear market, food retail and FMCG distribution.
We are a global company headquartered in Reno, Nevada, and conduct business in the United States, the United Kingdom, the EU, Latin America, India, Russia, and Japan, and is developing operations in China, the Middle East, and Australia.
rfxcel provides full-service implementation of supply chain track and trace solutions for the life sciences, food and beverage, consumer goods, and government industries.
Our signature rfxcel Traceability System is a full-stack platform that comprises solutions for vital supply chain functions such as serialization, compliance, environmental monitoring, data analytics, and raw materials and finished goods traceability.
Our most popular and sought-after product, it is fully customizable and scalable, and can meet the needs of any industry.
Sea Vision provides vision systems for inspection for automatic packaging machines in pharma market from more than 20 years. Core business of Sea Vision in Russia and CIS countries is serialization solution for Markirovka, vision inspection systems and software for OEE (Overall efficiency of the production line).
Company Sea Vision Rus was established in Moscow on 2018 and the countries covered are Russia, Ukraine, Kazakhstan, Byelorussia, Moldovia, Georgia.
The young and enthusiastic Sea Vision team is composed by 12 people all deeply skilled on vision systems and software/solutions for serialization.
The biggest department is the technical team. A group of 7 engineers is always ready to support with detailed and prompt reply all the customers in different time zones.
The sales department is also directly supported by the Italian headquarter with Russian speaking experts.
Russian office is constantly updated on the latest markets requirements and ready to provide the best solution for customers’ requests matching their budgets and expectations.
Arvato Systems offers technological solutions for marking and tracking of products along the supply chain. With its flexible solution, Arvato integrates various packaging technologies and business partners into an entire efficient supply chain.
In addition to working with numerous global corporate clients, Arvato Systems itself manages 17
national verification systems in Europe.
The area of responsibility of our serialization solution is the creation of serial numbers, the receipt of cryptocodes, the management of number pools during serialization and aggregation in production, data transfer between various technological systems.
In addition to the solution for managing serial numbers in production, we offer a complex solution Arvato CSDB Export for foreign manufacturers exporting to Russia.
Together with our Russian subsidiary and technology partner in Russia, we provide a high level of software implementation and support.
The purpose of our interaction is to ensure the high-quality work with data to comply with the serialization requirements of Russian legislation. Our complex solution supports levels L3-L4-L5
- Software for Regulatory Compliance — Our compliance software is the industry’s most comprehensive solution on the market today. rfxcel aims to facilitate early detection and response to threats associated with manufacturers, growers, handlers, shippers, distributors to consumers. The goal is to provide a secure supply chain and ensuring confidence in the safe pharma and food supply by meeting food safety compliance requirements and more.
- Serialization Software — rfxcel provides the most robust and scalable serialization software, it’s can generate serial number formats to meet all requirements. Common features include numeric, alpha-numeric, sequential and random numbers. rfxcel’s serialization software supports complex features such hexadecimal or random probability. Assign serial numbers You can assign serial numbers and lot numbers to any outbound or inbound product
- Supply Chain Visibility Software — provides end-to-end visibility offering a solution platform to support rfxcel applications and those of our partners. Built on top of our robust Track and Trace platform, rfxcel Supply Chain Visibility Software provides full visibility of product supply chains from the incorporation of ingredients used in the manufacturing process to the distribution of the final product to the end consumer.
- Integrated Monitoring Software — rfxcel’s Integrated Monitoring (rIM) solution, powered by Internet of Things (IoT) technologies, gathers real-time data to help streamline your supply chain, improve delivery and address compliance requirements by remotely monitoring your critical assets. Never wonder again about the status of your products or if they are being treated according to product safety regulations — track any data point with rIM.
Vision systems: installed on automatic packaging machines for inspection of blisters, tablets, capsules, vials, cosmetic defects, powders, variable data (codes, characters, layout).
Level 4 software:
- connection to Russian national databases for serialization (OMS, IS MDLP)
- connection to European database (EMVO)
- connection to other companies databases (typical connections: 1C, SAP, TRACELINK, etc.)
Level 3 software:
- connection management with Level 4 (Sea Vision level 4 or other brands)
- recipes and serialization management of all production lines (machines and vision systems of Sea Vision or other brands)
Level 2:
- Vision systems installed on automatic packaging machines of different OEMs
- Manual station and stand-alone machines produced by Sea Vision
- Warehouse stations
- Software to increase and monitor the production lines efficiency
Declaration of technical solutions
- Arvato CSDB Export
- Arvato CSDB
- Plattbricks
List of solutions:
- Software for Regulatory Compliance — Our compliance software is the industry’s most comprehensive solution on the market today. rfxcel aims to facilitate early detection and response to threats associated with manufacturers, growers, handlers, shippers, distributors to consumers. The goal is to provide a secure supply chain and ensuring confidence in the safe pharma and food supply by meeting food safety compliance requirements and more.
- Serialization Software — rfxcel provides the most robust and scalable serialization software, it’s can generate serial number formats to meet all requirements. Common features include numeric, alpha-numeric, sequential and random numbers. rfxcel’s serialization software supports complex features such hexadecimal or random probability. Assign serial numbers You can assign serial numbers and lot numbers to any outbound or inbound product
- Supply Chain Visibility Software — provides end-to-end visibility offering a solution platform to support rfxcel applications and those of our partners. Built on top of our robust Track and Trace platform, rfxcel Supply Chain Visibility Software provides full visibility of product supply chains from the incorporation of ingredients used in the manufacturing process to the distribution of the final product to the end consumer.
- Integrated Monitoring Software — rfxcel’s Integrated Monitoring (rIM) solution, powered by Internet of Things (IoT) technologies, gathers real-time data to help streamline your supply chain, improve delivery and address compliance requirements by remotely monitoring your critical assets. Never wonder again about the status of your products or if they are being treated according to product safety regulations — track any data point with rIM.
Vision systems: installed on automatic packaging machines for inspection of blisters, tablets, capsules, vials, cosmetic defects, powders, variable data (codes, characters, layout).
Level 4 software:
- connection to Russian national databases for serialization (OMS, IS MDLP)
- connection to European database (EMVO)
- connection to other companies databases (typical connections: 1C, SAP, TRACELINK, etc.)
Level 3 software:
- connection management with Level 4 (Sea Vision level 4 or other brands)
- recipes and serialization management of all production lines (machines and vision systems of Sea Vision or other brands)
Level 2:
- Vision systems installed on automatic packaging machines of different OEMs
- Manual station and stand-alone machines produced by Sea Vision
- Warehouse stations
- Software to increase and monitor the production lines efficiency
Declaration of technical solutions
- Arvato CSDB Export
- Arvato CSDB
- Plattbricks
List of solutions:
Quick start guide to work in the track & trace system for dairy
- Specify product groups you work with
- Specify your participant types. You can select several types
- Click on the «Next Step»
- Click Add User
- Fill in user’s last name, first name and email
- Upload the EDS certificate of the employee being added and click Add
- After you add all employees, click Continue
- Fill in or select from the list the name of your bank and enter the account details
- Click Continue
- Select the IFTS to which your company reports
- Fill in the mandatory fields
- If you plan to use your EDF operator’s services, select your EDF operator from the list and specify the ID
- You can specify multiple EDF operators to work with the track & trace system
- INN (Taxpayer Identification Number) of the Economic Agent
- GTIN (Global Trade Item Number) product code (if any)
- Category of dairy products
- EAEU TRIEC code (the first 4 characters of goods)
- Trademark (if any)
- Country of origin
- Product type
- Origin/type of raw material
- Mass fraction of fat, %
- Declared volume of goods, (l, ml)
- Ingredients
- Number and date of declaration/certificate/refusal letter, etc. (if any)
- Milk fat replacer (label: yes/no)
- GOST/TU/STO
- Manufacturing of new goods; code is applied before shipping the goods from the manufacturing location
- Import of goods into the Russian Federation (In case of importation of goods into the Russian Federation from countries that are not EAEU members, they are put into circulation after passing through customs procedures)
