state track & trace system
Track & trace for bottled drinking water
Rules for marking bottled drinking water
- Using the personal account and integration of the accounting system of the economic agent
- Using electronic universal transfer documents (UTDs) where product codes are specified
- Goods code (14 numerical digits)
- An individual goods item serial number generated by the system operator or economic agent (13 digits)
- A verification key provided by the system operator (4 digits)
Marking codes are issued free of charge for the duration of the experiment.
- Manufacturing of drinking water on the territory of the Russian Federation
- Importing goods into Russia:
— If goods are imported from EAEU countries, codes are applied before the actual import into Russia
— If goods are imported from other countries, codes are applied before the start of customs clearance
- Register a personal account
- Describe the goods in the catalogue of marked goods
- Order the marking codes and apply them to the goods
Utrace is a vendor and integrator of its own cross-market and cross-platform Track & Trace solutions. Their information solutions in this field enable companies to register and track the movement of each unit of raw material or product packaging throughout the entire supply chain: from production, shipping, transportation, to sale to the end customer. These systems integrate with government bodies and transmit all the information that companies must report according to legislation.
Utrace provides serialization solutions for all product groups. Utrace's product portfolio includes solutions for managing all traceability processes in accordance with Russian legislation: from automation of marking at the level of warehouses and production sites, to interaction with MDLP, GIS MT, and the National Catalog.
● Utrace has more than 50 clients;
● 45% of the TOP-50 pharmaceutical manufacturers and the largest FMCG manufacturers trust their business to Utrace as part of the Industrial standard Digital Track & Trace services;
● 100% adherence to project deadlines and 100% client satisfaction;
● 99.9% fail-safe with consideration for scaling your business;
● The top level of automation metrics;
● Cloud service architecture and selected technologies ensure high performance, sufficient to handle operations with more than 25 billion unique units of production per year.
VEKAS doo
As a system integrator, VEKAS provides everyone with a convenient tool for traceability of the products from raw materials to the counter
Every consumer wants to be confident in the quality of the products they buy. VEKAS helps customers with:
· Product authentication
· Obtaining the necessary product information
Manufacturers are concerned about the well-being of their customers. VEKAS helps manufacturers with:
· Fight against counterfeit
· Increasing consumer trust in their brands
· Full traceability of products at all points of the logistics chain
· Simplification of the recalling products procedure
Government wishes to maintain control over tax collecting and keep the country’s inhabitants safe. VEKAS helps government with:
· Full payment of taxes
· Lowering the level of counterfeiting
Distributors’ main goal is stock level optimization. VEKAS helps distributors with:
· Speeding up the products receiving process
· Monitoring expiration dates
· Integrating manufactures into complex logistics and distribution networks
3KEYS is an IT consulting company specializing in implementing enterprise-level software solutions for labeling and traceability. 3KEYS implements projects all over the world in a wide range of industries and collaborates with all major solution and equipment vendors. The company has unrivalled expertise in the pharmaceutical market, tobacco market, food industry, clothing and footwear market, food retail and FMCG distribution.
Sea Vision provides vision systems for inspection for automatic packaging machines in pharma market from more than 20 years. Core business of Sea Vision in Russia and CIS countries is serialization solution for Markirovka, vision inspection systems and software for OEE (Overall efficiency of the production line).
Company Sea Vision Rus was established in Moscow on 2018 and the countries covered are Russia, Ukraine, Kazakhstan, Byelorussia, Moldovia, Georgia.
The young and enthusiastic Sea Vision team is composed by 12 people all deeply skilled on vision systems and software/solutions for serialization.
The biggest department is the technical team. A group of 7 engineers is always ready to support with detailed and prompt reply all the customers in different time zones.
The sales department is also directly supported by the Italian headquarter with Russian speaking experts.
Russian office is constantly updated on the latest markets requirements and ready to provide the best solution for customers’ requests matching their budgets and expectations.
Navicon is a Russian leader in the sphere of IT consulting and systems integration. The company specializes in projects in the sphere of artificial intelligence, machine learning, business analytics and management of large data; automation of accounting, customer relations, integration and reference data solutions, as well as roll-outs of information systems in Russia for global international companies.
We are a global company headquartered in Reno, Nevada, and conduct business in the United States, the United Kingdom, the EU, Latin America, India, Russia, and Japan, and is developing operations in China, the Middle East, and Australia.
rfxcel provides full-service implementation of supply chain track and trace solutions for the life sciences, food and beverage, consumer goods, and government industries.
Our signature rfxcel Traceability System is a full-stack platform that comprises solutions for vital supply chain functions such as serialization, compliance, environmental monitoring, data analytics, and raw materials and finished goods traceability.
Our most popular and sought-after product, it is fully customizable and scalable, and can meet the needs of any industry.
Arvato Systems offers technological solutions for marking and tracking of products along the supply chain. With its flexible solution, Arvato integrates various packaging technologies and business partners into an entire efficient supply chain.
In addition to working with numerous global corporate clients, Arvato Systems itself manages 17
national verification systems in Europe.
The area of responsibility of our serialization solution is the creation of serial numbers, the receipt of cryptocodes, the management of number pools during serialization and aggregation in production, data transfer between various technological systems.
In addition to the solution for managing serial numbers in production, we offer a complex solution Arvato CSDB Export for foreign manufacturers exporting to Russia.
Together with our Russian subsidiary and technology partner in Russia, we provide a high level of software implementation and support.
The purpose of our interaction is to ensure the high-quality work with data to comply with the serialization requirements of Russian legislation. Our complex solution supports levels L3-L4-L5
Utrace is a vendor and integrator of its own cross-market and cross-platform Track & Trace solutions. Their information solutions in this field enable companies to register and track the movement of each unit of raw material or product packaging throughout the entire supply chain: from production, shipping, transportation, to sale to the end customer. These systems integrate with government bodies and transmit all the information that companies must report according to legislation.
Utrace provides serialization solutions for all product groups. Utrace's product portfolio includes solutions for managing all traceability processes in accordance with Russian legislation: from automation of marking at the level of warehouses and production sites, to interaction with MDLP, GIS MT, and the National Catalog.
● Utrace has more than 50 clients;
● 45% of the TOP-50 pharmaceutical manufacturers and the largest FMCG manufacturers trust their business to Utrace as part of the Industrial standard Digital Track & Trace services;
● 100% adherence to project deadlines and 100% client satisfaction;
● 99.9% fail-safe with consideration for scaling your business;
● The top level of automation metrics;
● Cloud service architecture and selected technologies ensure high performance, sufficient to handle operations with more than 25 billion unique units of production per year.
3KEYS is an IT consulting company specializing in implementing enterprise-level software solutions for labeling and traceability. 3KEYS implements projects all over the world in a wide range of industries and collaborates with all major solution and equipment vendors. The company has unrivalled expertise in the pharmaceutical market, tobacco market, food industry, clothing and footwear market, food retail and FMCG distribution.
Sea Vision provides vision systems for inspection for automatic packaging machines in pharma market from more than 20 years. Core business of Sea Vision in Russia and CIS countries is serialization solution for Markirovka, vision inspection systems and software for OEE (Overall efficiency of the production line).
Company Sea Vision Rus was established in Moscow on 2018 and the countries covered are Russia, Ukraine, Kazakhstan, Byelorussia, Moldovia, Georgia.
The young and enthusiastic Sea Vision team is composed by 12 people all deeply skilled on vision systems and software/solutions for serialization.
The biggest department is the technical team. A group of 7 engineers is always ready to support with detailed and prompt reply all the customers in different time zones.
The sales department is also directly supported by the Italian headquarter with Russian speaking experts.
Russian office is constantly updated on the latest markets requirements and ready to provide the best solution for customers’ requests matching their budgets and expectations.
We are a global company headquartered in Reno, Nevada, and conduct business in the United States, the United Kingdom, the EU, Latin America, India, Russia, and Japan, and is developing operations in China, the Middle East, and Australia.
rfxcel provides full-service implementation of supply chain track and trace solutions for the life sciences, food and beverage, consumer goods, and government industries.
Our signature rfxcel Traceability System is a full-stack platform that comprises solutions for vital supply chain functions such as serialization, compliance, environmental monitoring, data analytics, and raw materials and finished goods traceability.
Our most popular and sought-after product, it is fully customizable and scalable, and can meet the needs of any industry.
Arvato Systems offers technological solutions for marking and tracking of products along the supply chain. With its flexible solution, Arvato integrates various packaging technologies and business partners into an entire efficient supply chain.
In addition to working with numerous global corporate clients, Arvato Systems itself manages 17
national verification systems in Europe.
The area of responsibility of our serialization solution is the creation of serial numbers, the receipt of cryptocodes, the management of number pools during serialization and aggregation in production, data transfer between various technological systems.
In addition to the solution for managing serial numbers in production, we offer a complex solution Arvato CSDB Export for foreign manufacturers exporting to Russia.
Together with our Russian subsidiary and technology partner in Russia, we provide a high level of software implementation and support.
The purpose of our interaction is to ensure the high-quality work with data to comply with the serialization requirements of Russian legislation. Our complex solution supports levels L3-L4-L5
Vision systems: installed on automatic packaging machines for inspection of blisters, tablets, capsules, vials, cosmetic defects, powders, variable data (codes, characters, layout).
Level 4 software:
- connection to Russian national databases for serialization (OMS, IS MDLP)
- connection to European database (EMVO)
- connection to other companies databases (typical connections: 1C, SAP, TRACELINK, etc.)
Level 3 software:
- connection management with Level 4 (Sea Vision level 4 or other brands)
- recipes and serialization management of all production lines (machines and vision systems of Sea Vision or other brands)
Level 2:
- Vision systems installed on automatic packaging machines of different OEMs
- Manual station and stand-alone machines produced by Sea Vision
- Warehouse stations
- Software to increase and monitor the production lines efficiency
Utrace is Russian L2-L4 software to automate the process of marking and tracking the movement of goods. The system is quickly configured and deployed in the cloud or locally thanks to its significant out-of-the-box functionality. The basic version includes ready-made connectors for ERP and WMS systems, and typical integration with large 3PL and international production. The system is delivered with GAMP documentation in Russian and English.
- Software for Regulatory Compliance — Our compliance software is the industry’s most comprehensive solution on the market today. rfxcel aims to facilitate early detection and response to threats associated with manufacturers, growers, handlers, shippers, distributors to consumers. The goal is to provide a secure supply chain and ensuring confidence in the safe pharma and food supply by meeting food safety compliance requirements and more.
- Serialization Software — rfxcel provides the most robust and scalable serialization software, it’s can generate serial number formats to meet all requirements. Common features include numeric, alpha-numeric, sequential and random numbers. rfxcel’s serialization software supports complex features such hexadecimal or random probability. Assign serial numbers You can assign serial numbers and lot numbers to any outbound or inbound product
- Supply Chain Visibility Software — provides end-to-end visibility offering a solution platform to support rfxcel applications and those of our partners. Built on top of our robust Track and Trace platform, rfxcel Supply Chain Visibility Software provides full visibility of product supply chains from the incorporation of ingredients used in the manufacturing process to the distribution of the final product to the end consumer.
- Integrated Monitoring Software — rfxcel’s Integrated Monitoring (rIM) solution, powered by Internet of Things (IoT) technologies, gathers real-time data to help streamline your supply chain, improve delivery and address compliance requirements by remotely monitoring your critical assets. Never wonder again about the status of your products or if they are being treated according to product safety regulations — track any data point with rIM.
Declaration of technical solutions
- Arvato CSDB Export
- Arvato CSDB
- Plattbricks
List of solutions:
Vision systems: installed on automatic packaging machines for inspection of blisters, tablets, capsules, vials, cosmetic defects, powders, variable data (codes, characters, layout).
Level 4 software:
- connection to Russian national databases for serialization (OMS, IS MDLP)
- connection to European database (EMVO)
- connection to other companies databases (typical connections: 1C, SAP, TRACELINK, etc.)
Level 3 software:
- connection management with Level 4 (Sea Vision level 4 or other brands)
- recipes and serialization management of all production lines (machines and vision systems of Sea Vision or other brands)
Level 2:
- Vision systems installed on automatic packaging machines of different OEMs
- Manual station and stand-alone machines produced by Sea Vision
- Warehouse stations
- Software to increase and monitor the production lines efficiency
- Software for Regulatory Compliance — Our compliance software is the industry’s most comprehensive solution on the market today. rfxcel aims to facilitate early detection and response to threats associated with manufacturers, growers, handlers, shippers, distributors to consumers. The goal is to provide a secure supply chain and ensuring confidence in the safe pharma and food supply by meeting food safety compliance requirements and more.
- Serialization Software — rfxcel provides the most robust and scalable serialization software, it’s can generate serial number formats to meet all requirements. Common features include numeric, alpha-numeric, sequential and random numbers. rfxcel’s serialization software supports complex features such hexadecimal or random probability. Assign serial numbers You can assign serial numbers and lot numbers to any outbound or inbound product
- Supply Chain Visibility Software — provides end-to-end visibility offering a solution platform to support rfxcel applications and those of our partners. Built on top of our robust Track and Trace platform, rfxcel Supply Chain Visibility Software provides full visibility of product supply chains from the incorporation of ingredients used in the manufacturing process to the distribution of the final product to the end consumer.
- Integrated Monitoring Software — rfxcel’s Integrated Monitoring (rIM) solution, powered by Internet of Things (IoT) technologies, gathers real-time data to help streamline your supply chain, improve delivery and address compliance requirements by remotely monitoring your critical assets. Never wonder again about the status of your products or if they are being treated according to product safety regulations — track any data point with rIM.
Declaration of technical solutions
- Arvato CSDB Export
- Arvato CSDB
- Plattbricks
List of solutions:
- An encrypted digital signature (EDS) that must be obtained from one of the certification centres accredited by the Russian Ministry of Communications and Mass Media
- A 2D bar-code scanner to read Data Matrix codes
- Various printer models for label printing
- An online checkout for retail sales (you may need to update the firmware).
- Setup of document exchange using e-document flow systems
- When working with goods accounting software, an economic agent may integrate it with their personal account in the track & trace system (they may do it themselves or engage an integrator)
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What is digital marking used for?
The unified Track and Trace Digital System will allow businesses to increase their production capacity, improve logistics schemes, increase market share and ultimately increase revenue:
- Reducing the illegal circulation of goods will help legal manufacturers increase their share and volume of production by 5–50% depending on the goods group.
- Businesses can switch their production to Industry 4.0, working under the Just-in-Time principle. By receiving product data online, they will be able to optimise production planning, reduce stock surplus and increase goods turnover.
- Businesses will be able make significant savings on logistics. During the implementation of full traceability, the manufacturer or logistics company can receive the latest statistics on sales geography, performance and seasonality, which makes it possible to modify logistics systems and optimise shipments and inventory.
- Businesses can establish in-depth accounting at all stages of the production and logistics cycle. Many entrepreneurs do not have their own data on balances and goods codes in warehouse and stores. It is impossible to calculate profits and plan purchases without proper accounting. Therefore, automation helps entrepreneurs get their businesses in order.
- Businesses will switch to e-document flow. EDF radically reduces the volume of paper documents that are still actively exchanged by Russian companies. It also cuts business costs and improves labour productivity.
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What is the basis of the Track and Trace Digital System?
In December 2017, Russian President Vladimir Putin approved a government resolution to establish a National Track and Trace Digital System of Goods by 2024 based at the Centre for Research in Perspective Technologies (CRPT).
The Track and Trace Digital System utilises digital code technology based on the DataMatrix standard (which stores information about each product unit, its serial number and additional information), as well as cryptographic protection technology that makes it impossible to fake issued codes.
When a product unit is released, a unique digital code is applied to the package or the product at the manufacturing site.
In order to ensure the traceability of marked goods, the government stipulated the use of electronic document management for exchanging legally relevant information in the form of an electronic transfer document for monitoring the transfer of titles to codes at the time of the transfer of titles to goods accordingly.
In order to monitor the disposal of marked goods, it was decided to universally implement a system for exchanging information on the disposal of products and their codes through a fiscal data operator.
This approach ensures the complete traceability of goods, from production line to checkout — thus eliminating the possibility of introducing unmarked or illegal goods into circulation.
The use of digital technology also provides an opportunity to expand public monitoring mechanisms for the end user via a mobile app. -
What information is stored in the marking code?
1) 14-digit GTIN goods code.
2) 13-character individual serial number for bottled water.
3) An optional unit, which can contain additional information such as minimum retail price or expiration date.
4) 4-character verification code, which is used to verify the originality of the marking code. -
How is the marking code applied to the package and what changes need to be made to the package design?
Possible methods of applying and reading marking codes at manufacturing sites can be determined based on the results of inspections of said sites by equipment integrators and/or representatives of the Operator. Individual package form factors can be submitted for laboratory testing to determine how to apply the required quality marking code to a specific form factor, as well as to validate the quality of the application when reading.
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What changes should be made to packages in order to apply DataMatrix?
A small, empty field up to 15×15 mm in size is required to apply the code to a label or cover.
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What equipment needs to be installed on production lines?
Label printer, applicators (where labelling is required), computer vision when applying marking at the manufacturing site. Only computer vision is required when printing marking codes on a label at a printing house. Detailed information about the equipment, forms of placement and integration into lines will be available after an inspection of the manufacturing site.
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Do stock accounting systems need to be modified in order to produce marked goods?
When using stock accounting programmes, economic agents can integrate them with their user account in the track and trace system independently or with the help of an integrator to ensure ease of use when working with the track and trace system. For medium and large enterprises, integration with stock accounting and automated storage systems is recommended to significantly simplify interaction with TT GIS.
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If I am an importer, what should I do with imported goods?
After the introduction of mandatory marking, unmarked goods will be unable to cross the customs border of the Russian Federation. Marking codes must be applied to imported goods at the manufacturing site or at the customs warehouse.
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What do retail points of sale need to have?
- An enhanced qualified electronic signature (EQES), which can be obtained from a certification centre accredited by the Russian Ministry of Communications and Mass Media.
- A 2D barcode scanner to read Data Matrix codes.
- An online checkout for retail sales (you may need to update the firmware).
- Configured document exchange using the electronic document management operator to accept goods at the warehouse.
- When operating the stock accounting programme, the economic agent may integrate it with the user account in the track and trace system.
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How much does the track and trace service for marked goods cost?
The cost of the track and trace service for marked goods (generation and provision of a code/storage of information on the transfer of a marking code between legal entities per unit of goods) was approved by Russian Government Resolution No. 577 of 8 May 2019 and amounts to 50 kopecks excluding VAT. It is fixed for 15 years.
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When do I pay for marking codes?
Marking codes are issued free of charge for the duration of the experiment. Upon the experiment’s conclusion, funds will be deducted upon delivery of the MC application report, beginning from the start date of the marking.
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Do I need to pay for a reissued marking code if it gets damaged?
Market participants bear the cost of risk for losses resulting from goods write-offs/defects regardless of whether their goods are marked or not. This risk does not involve the service for providing marking codes by the operator. Marking codes remain identifiable even when up to 50% of their area is damaged. Greater damage may indicate damage to the product packaging, making it non-compliant with safety technology regulations. As the physical printing and application of marking codes are not included in the services provided by the operator, incorrect application or damage to codes cannot be attributed to the risks of the operator.
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What are the stages of the track and trace project?
The track and trace project consists of several stages:
1. The preparatory stage: searching for optimal technologies for the application of marking codes, setting up the TT GIS system, outreach to industry enterprises to inform them of the goals and objectives of the implementation of the system to the greatest possible extent.
2. The Experiment: testing the marking technologies in real life and at real enterprises, testing and adjusting the TT GIS system, informing the industry about the results of the Experiment and preparing for high-volume deployment.
3. High-volume deployment: all manufacturing enterprises, distribution networks and retail chains implement the track and trace technology. -
How do participants benefit from the experiment?
- Testing of the product marking technology with consideration for the specifics of a particular manufacturing site. Work is carried out by assigned system integrators and is free of charge for the manufacturer. Outcome: a report on the possibility of applying marking to products of a particular manufacturer; recommended equipment specifications with consideration for the specifics of the manufacturing site; an understanding of the impact of the introduction of marking on the manufacturer or importer’s production cycle (changes in the process of packaging products, aggregation into shipping package and further goods distribution); an understanding of the required changes in business processes and technologies of the wholesale component and retail sales; the opportunity to reach early agreement on the cost of subsequent full-scale implementation of the track and trace system.
- Testing the operation of the TT GIS system under the specific conditions of a particular manufacturing site. Outcome: consideration for the specifics of a particular distribution network and manufacturing site, with the subsequent adaptation of TT GIS for the marking of water; early assessment of the required changes in the information systems of the distribution network and manufacturing site and the ability to make preparations in advance; dedicated staff briefings on the system and its specifics.
- Analysis of business processes altered by the introduction of marking. Outcome: early assessment of the volume of required changes in the business processes of the manufacturing, logistics, sales, and affiliate network (if relevant) and the ability to prepare for changes in advance.
- An open discussion with participants of the Experiment in Mandatory Marking and Turnover Rules and the possibility to influence its development, including at the federal executive level. Outcome: Mandatory Marking Rules that take comments from manufacturing sites into account.
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What are the stages of the experiment? At what point is the experiment considered successful within a company?
The purpose of the experiment is to successfully test the entire flow of marked goods from manufacturing sites or import to disposal at checkouts.
The experiment involves passing the main stages:
1) Ordering a code in the TT GIS and applying it to finished products.
2) Transfer of information on the successful application of codes to the TT GIS.
3) Aggregation of products in shipping packages and the aggregation of codes of a single-unit product in the aggregation code.
4) Introduction of marked products into circulation and the generation of reports.
5) Flow of goods along the commodity distribution chain according to the Electronic Universal Transfer Document (eUTD) with the transfer of codes between legal entities.
6) Withdrawal from the circulation of goods through checkouts or eUTD, without the right of resale. -
What sizes of company can take part in the Experiment? Is there a minimum number of SKUs required to join the pilot project?
There are no restrictions on the size of the company and no requirements for the number of SKUs to join the experiment, but it is recommended to use several different package form factors and one or more production lines.
Quick start guide for bottled water track & trace system
- Specify product groups you work with
- Specify your participant types. You can select several types
- Click on the «Next Step»
- Click Add User
- Fill in user’s last name, first name and email
- Upload the EDS certificate of the employee being added and click Add
- After you add all employees, click Continue
- Fill in or select from the list your bank name, and enter the account details
- Click Continue
- Select the IFTS to which your company reports
- Fill in the mandatory fields
- If you plan to use your EDF operator’s services, select your EDF operator from the list and specify the ID.
- You can specify multiple EDF operators to work with the track & trace system.
- INN of the Economic Agent.
- GTIN product code (if any)
- Full product name
- 10-digit code of the goods nomenclature
- Trade mark (trade name) (if any)
- Product type;
- Capacity, volume;
- Package type;
- Packing material;
- Content;
- Total Dissolved Solids;
- Gasification process;
- Attribute of baby food products;
- Country of manufacture;
- Trademark registration details (if any);
- Designation of origin certificate details (if any);
- Authorisation document details
- Manufacturing of new goods; code is applied before shipping the goods from the manufacturing location
- Import of goods into the Russian Federation (in the case of importation of goods into the Russian Federation from countries that are not EAEU members, they are entered into circulation after passing through customs procedures)
